move detroit forward & join our team
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results.
We’ve sorted our open positions by different policy areas and themes that reflect the new Administrations priorities. Find the category that best reflects your experience and areas of interest to view the available positions.
Executive Assistant to the Chief of Health, Human Services and Homeless Prevention
Provides high-level administrative and operational support and coordination to one of the City’s most complex and impactful executive portfolios.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Chief of Health, Human Services & Homelessness Prevention sits at the center of Detroit’s work to improve the physical, mental, economic and social well-being of residents. The Chief oversees the Department of Human, Homeless and Family Services, the Detroit Health Department, and the Office of Immigrant Affairs and Economic Inclusion, coordinating citywide strategies that address health outcomes, social determinants of health, housing insecurity, and homelessness prevention. This office operates at the intersection of policy, service delivery, and community partnership, advancing a holistic, equity-centered approach to health and human services that prioritizes dignity, access, and measurable impact across Detroit’s neighborhoods.
ABOUT THE ROLE
The Executive Administrative Assistant to the Chief of Health, Human Services & Homelessness Prevention provides high-level administrative and operational support and coordination to one of the City’s most complex and impactful executive portfolios. This role ensures that the Chief’s time, attention, and decision-making capacity are focused on advancing health equity, strengthening service systems, and improving outcomes for Detroiters. The Executive Administrative Assistant manages executive scheduling, briefing preparation, interdepartmental coordination, deliverables tracking, and follow-through across multiple departments and partner offices. The position requires exceptional organization, judgment, discretion, and the ability to anticipate needs in a fast-paced, mission-driven environment where resident well-being is at the center of every decision.
This role will facilitate the administration’s priorities, including:
Ensure the Chief’s calendar, priorities, and engagements are aligned with Detroit’s health, human services, and homelessness-prevention goals
Support cross-departmental coordination among Human, Homeless and Family Services, the Detroit Health Department, and the Office of Immigrant Affairs and Economic Inclusion
Strengthen internal systems that improve accountability, follow-through, and transparency across health and human-services initiatives
Ensure the Chief is fully briefed and prepared for decisions that impact health equity, service delivery, and vulnerable populations
Advance efficient, resident-centered government operations that support better health and social outcomes for Detroiters
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the Chief’s daily calendar, prioritizing engagements that advance health equity, homelessness prevention, and human-services outcomes
Coordinate, prepare, and quality-check briefing materials, meeting packets, presentations, and follow-up documentation
Ensure departments and partner offices provide timely, complete materials for executive review, including policy memos, operational updates, and data summaries
Track commitments, deadlines, and action items across meetings and initiatives to ensure accountability and follow-through
Serve as a central coordination point between the Chief’s office, City departments, community partners, and the Mayor’s Office
Support logistics for meetings, site visits, community engagements, and interagency working sessions
Manage incoming requests, correspondence, and inquiries, ensuring appropriate prioritization and response
Maintain accurate records, filing systems, and confidential executive documents
Prepare presentations, internal communications, and executive materials for senior-level meetings
Anticipate operational needs and identify opportunities to improve workflow, coordination, and efficiency
Uphold high standards of professionalism, discretion, and confidentiality in all interactions
Represent the Chief’s Office in communications with senior staff and partners as appropriate
Qualifications:
Experience providing administrative or executive support to senior leaders, elected officials, or high-level public-sector executives
Strong organizational, time-management, and project-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills, including the preparation of clear, accurate briefing materials
Demonstrated ability to handle confidential information with discretion, sound judgment, and professionalism
Knowledge of municipal operations, public-sector workflows, or complex service-delivery systems
Ability to collaborate effectively across departments, agencies, and community-based partners
Proficiency with scheduling systems, office technology, presentation tools, and document-management platforms
Experience working in Detroit or with Detroit-based organizations strongly preferred
Commitment to equity, dignity, and resident-centered public service
Rate of Pay: $61,472 - $92,028 annually, commensurate with qualifications and experience.
Benefits:
Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment:
The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
Scheduling and Logistics Manager
Serves as a core operational leader responsible for coordinating, protecting, and optimizing the Mayor’s time while ensuring seamless execution of all meetings, events, site visits, and daily movements.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Mayor’s Office is responsible for delivering transparent, responsive, resident-centered governance, ensuring coordination across all executive operations, public engagements, and citywide priorities. The Office manages communication, scheduling, logistics, and strategic alignment across departments to support the Mayor’s ability to lead effectively and remain deeply connected to Detroit residents. The Scheduling and Logistics team is central to this mission, ensuring the Mayor’s time, presence, and preparation reflect the administration’s values of accessibility, responsiveness, and operational excellence.
ABOUT THE ROLE
The Scheduling and Logistics Manager serves as a core operational leader responsible for coordinating, protecting, and optimizing the Mayor’s time while ensuring seamless execution of all meetings, events, site visits, and daily movements. This role manages intake and prioritization of scheduling requests, ensures all engagements advance administration priorities, and works closely with senior leadership, department heads, external partners, and the Mayor’s security detail. The Manager ensures all events are staffed appropriately, anticipates needs, and guarantees that briefing materials, pre-meetings, and preparation sessions are completed to the Mayor’s expectations. This position requires exceptional judgment, discretion, political sensitivity, logistical expertise, and the ability to manage operations in a fast-paced executive environment.
This role will drive the administration’s priorities, including:
Ensure the Mayor’s time is aligned with administration priorities, major initiatives, and resident-focused outcomes
Strengthen coordination between the Mayor’s Office, departments, and external partners to streamline scheduling and engagement logistics
Guarantee accessibility and responsiveness by supporting community presence, neighborhood meetings, and public events
Support transparency and operational excellence through consistent preparation, briefing standards, and event readiness
Ensure safety and risk awareness through close coordination with the Mayor’s security detail
Improve internal processes for scheduling, intake, tracking, and follow-up to support efficient government operations
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the Mayor’s daily and long-term schedule with a strategic lens, ensuring engagements advance key priorities
Coordinate all scheduling requests, evaluate alignment with policy goals, and make recommendations to senior staff
Work closely with the Mayor’s security detail to ensure all safety protocols are met for meetings, travel, and events
Prepare, assign, and quality-check briefing materials, ensuring the Mayor is well-prepared for all engagements
Schedule and manage pre-briefs, prep sessions, media readiness meetings, and follow-up debriefs
Coordinate staffing for all meetings and events, ensuring the appropriate executive or departmental representative is present
Manage day-to-day adjustments, last-minute conflicts, and urgent scheduling needs with discretion and professionalism
Oversee logistics for all off-site events, including transportation, timing, run-of-show, and stakeholder coordination
Establish and maintain strong relationships with community partners, government officials, and external organizations requesting the Mayor’s time
Ensure the Mayor’s workload, energy, and wellness are balanced, especially during high-intensity periods
Create and maintain systems for tracking commitments, deliverables, and follow-up actions
Support long-range planning for public engagements, major announcements, community tours, and neighborhood presence
Coordinate with the Communications, Advance, and Executive Operations teams to ensure events run seamlessly
Maintain confidentiality, protect sensitive information, and exercise high-level discretion at all times
Qualifications:
Bachelor’s degree in public administration, communications, political science, business, or related field preferred
At least three to five years of experience supporting senior executives, elected officials, or high-level government operations
Demonstrated experience managing complex executive calendars and logistics in fast-paced environments
Exceptional judgment, political awareness, and discretion
Strong project-management and time-management skills with ability to prioritize competing demands
Experience preparing briefing materials, agendas, talking points, and event documentation
Ability to work calmly and effectively under pressure, including during rapid schedule changes
Excellent communication and relationship-building skills across diverse communities and stakeholders
Strong operational instincts, proactive thinking, and ability to anticipate needs before they arise
Commitment to equity, transparency, and resident-centered governance
Deep knowledge of Detroit’s neighborhoods, community dynamics, and public institutions preferred
Willingness to work early mornings, evenings, and weekends as necessary to support the Mayor’s schedule
Rate of Pay: $50,000 - $85,000 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
LEAN Team Director
Serves as the City’s senior leader for enterprise process improvement and organizational performance, reporting directly to the Chief of Staff.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Chief of Staff’s Office is the central coordinating hub of the Sheffield Administration, responsible for ensuring that city operations are resident-centered, efficient, and aligned with the Mayor’s priorities. As Detroit enters a new era of equity-focused governance, the Chief of Staff’s Office plays a critical role in modernizing internal systems, improving coordination across departments, and strengthening how residents experience local government. Within this office, the Lean Team leads enterprise-wide process improvement—working across all city departments to streamline workflows, eliminate barriers, and help agencies deliver services that are timely, transparent, and accessible. The Lean Team collaborates with operational departments, neighborhood-facing teams, and public-service leaders to ensure that the City’s internal processes enable Detroiters to receive high-quality, dignified, and predictable services at every point of contact.
ABOUT THE ROLE
The Lean Team Director serves as the City’s senior leader for enterprise process improvement and organizational performance, reporting directly to the Chief of Staff. The Director leads a cross-functional team responsible for evaluating, redesigning, and strengthening citywide operational systems using Lean, Six Sigma, human-centered design, and data-driven problem-solving methodologies. This role works closely with department heads, frontline teams, service centers, and the Mayor’s Office to identify pain points, streamline processes, remove bottlenecks, and modernize outdated workflows that impact resident experience. The Director also helps embed a culture of continuous improvement across city government—ensuring that reforms support the administration’s commitments to equity, dignity-centered service delivery, operational transparency, and improved overall quality of life for Detroiters. The role requires an empathetic, systems-oriented leader who can navigate complex bureaucratic environments and drive sustainable, measurable change across multiple departments.
This role will drive the administration’s priorities, including:
Streamline high-impact resident-facing processes, such as permitting, licensing, service requests, and benefits access
Improve digital access and usability for residents navigating city services, especially seniors, low-income households, immigrant communities, and those with limited digital literacy
Develop and implement process-improvement initiatives that support equity, transparency, speed, and reliability
Modernize internal operational workflows to reduce redundancy, shorten wait times, and increase productivity
Align Six Sigma improvements with the work of the Neighborhood Opportunity & Empowerment Hubs and frontline service centers
Support cross-department digital integration to improve data sharing, case management, and coordinated service delivery
Increase staff training and capacity for continuous improvement across all departments
Support accountability systems that measure service speed, quality, accessibility, and resident experience
Help departments meet the Mayor-Elect’s standards for responsiveness, customer service, and resident-centered public administration
Drive innovation in digital tools that support homelessness prevention, health services, transportation supports, small-business processes, and neighborhood services
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Lead the City’s enterprise-wide Lean and process-improvement agenda within the Office of the Chief of Staff.
Oversee design and implementation of LeanSix Sigma, and human-centered process improvements across multiple departments
Evaluate and redesign workflows for efficiency, speed, and resident accessibility
Partner with department heads to identify priority projects that remove barriers for residents or employees
Develop measurable performance targets and dashboards that track improvements in speed, reliability, and customer experience
Collaborate with digital services, application development, and IT infrastructure teams to align process improvements with system upgrades
Manage enterprise change-management strategies to ensure adoption of new workflows and technologies
Train staff across departments in Lean thinking, continuous improvement, and problem-solving methods
Conduct process mapping, discovery sessions, and data analysis to understand root causes and system gaps
Support modernization of legacy systems and align business processes with updated technologies
Work closely with the Mayor’s Office to ensure alignment between process-improvement priorities and resident-facing outcomes
Improve cross-agency coordination through streamlined data integration and workflow automation
Develop written reports, recommendations, and presentations for executive leadership and City Council
Foster a culture of continuous improvement, innovation, and accountability across the Detroit workforce
Qualifications:
Bachelor’s degree in information systems, business administration, public administration, engineering, or a related field
Advanced Lean, Six Sigma, or continuous-improvement certification preferred (e.g., Lean Black Belt, Six Sigma Black Belt)
Five or more years of experience leading process-improvement or digital-transformation initiatives in complex organizations
Experience working within or alongside an information-technology environment preferred
Strong understanding of organizational change management, workflow redesign, and operational efficiency
Demonstrated ability to lead cross-departmental projects and collaborate with diverse stakeholders
Experience modernizing resident-facing processes such as permitting, licensing, inspections, benefits access, or service requests
Ability to translate technical concepts into clear strategies for non-technical audiences
Strong project-management skills with experience managing multiple, high-priority initiatives
Commitment to equity, accessibility, and a resident-centered approach to government service
Knowledge of Detroit’s neighborhoods, city services, and civic landscape strongly preferred
Ability to work in fast-moving, politically sensitive environments with sound judgment and diplomacy
Rate of Pay: $120,000-157,000 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
Executive Administrative Assistant to the Deputy Mayor
Provides high-level administrative, logistical, and strategic support to one of the most important executive roles in city government.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Deputy Mayor supports the day-to-day execution of the Mayor’s agenda and ensures that key initiatives, operational priorities, and resident-focused strategies move forward across all departments. The office serves as a central coordination hub, aligning policy direction, cross-departmental workflows, and executive decision-making to advance the Sheffield Administration’s goals of equity, transparency, and strong neighborhood-based governance. Working closely with senior leadership, department heads, and community-facing divisions, the office ensures that Detroiters experience efficient, accountable, and people-centered government services.
ABOUT THE ROLE
The Executive Administrative Assistant to the Deputy Mayor provides high-level administrative, logistical, and strategic support to one of the most important executive roles in city government. This position ensures that the Deputy Mayor’s time, attention, and decision-making capacity are focused on the administration’s priorities by managing scheduling, briefing preparation, interdepartmental communication, follow-through on initiatives, and seamless daily operations. The role requires a deeply organized, anticipatory, and trusted professional who can manage sensitive information, coordinate across complex departments, and ensure that the Deputy Mayor is equipped, prepared, and positioned for success in every meeting, event, and public-facing obligation. The position plays a key role in advancing the administration’s commitment to resident-centered service delivery by ensuring clarity, alignment, and accountability across all engagements associated with the Deputy Mayor.
This role will drive the administration’s priorities, including:
Ensure the Deputy Mayor’s calendar, priorities, and engagements are aligned with the administration’s resident-centered, equity-driven agenda
Support the Deputy Mayor in coordinating cross-departmental initiatives that improve city services and neighborhood-level outcomes
Strengthen communication, follow-through, and accountability systems that ensure resident needs and interdepartmental commitments are monitored and completed
Ensure seamless briefing preparation, documentation, and information flow to support high-quality decision-making
Help maintain government efficiency by anticipating operational needs, identifying scheduling conflicts, and improving executive workflow
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the Deputy Mayor’s daily schedule, prioritizing engagements that advance the administration’s policy and operational goals
Prepare, coordinate, and quality-check briefing materials, meeting packets, talking points, and follow-up documents
Ensure all departments deliver timely and complete materials for the Deputy Mayor’s review, including policy memos, operational updates, and briefing documents
Track commitments, deadlines, and follow-through from meetings, ensuring unresolved items remain visible and actionable
Coordinate communication between the Deputy Mayor’s office, City departments, community partners, and the Mayor’s Office
Support logistics for meetings, site visits, community events, and executive sessions
Manage incoming requests, inquiries, and correspondence and ensure appropriate routing, prioritization, and response
Maintain accurate records, filing systems, and confidential executive documents
Prepare presentations, internal communications, and materials for executive and interdepartmental meetings
Anticipate operational needs, identify opportunities to improve workflow, and propose solutions that increase efficiency
Maintain high standards of professionalism, confidentiality, and discretion in all interactions
Represent the Deputy Mayor’s Office in communications with senior leaders, external partners, and community stakeholders as needed
Qualifications:
Experience supporting senior executives, elected officials, or high-level public-sector leaders
Strong organizational, time-management, and project-management skills with the ability to multitask in a fast-paced environment
Exceptional communication skills with the ability to prepare clear, accurate, and concise briefing materials and written correspondence
Demonstrated ability to manage confidential information with discretion, sound judgment, and professionalism
Knowledge of municipal operations, executive-level workflows, and public-sector administrative processes
Ability to build relationships and collaborate effectively with City departments, community partners, and external stakeholders
Proficiency in office technology, scheduling systems, presentation tools, and document-management platforms
Experience working in Detroit or with Detroit-based organizations is strongly preferred
Commitment to equity, resident-centered service, and the values of the Sheffield Administration
Rate of Pay: $61,472-$92,028, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
Executive Administrative Assistant to the Chief of Staff
A trusted, high-judgment partner responsible for ensuring the Chief of Staff’s time, workflow, and priorities are managed with precision.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Mayor serves as the executive leadership hub for the City of Detroit, driving strategy, policy execution, and cross-departmental coordination to deliver high-quality services for residents. The Chief of Staff oversees operational alignment across the administration, ensuring that the Mayor’s priorities advance with focus, discipline, and accountability. The Executive Administrative Assistant supports this high-impact work by managing key administrative functions, coordinating major initiatives, and ensuring seamless execution of day-to-day operations at the center of city government.
ABOUT THE ROLE
The Executive Administrative Assistant to the Chief of Staff is a trusted, high-judgment partner responsible for ensuring the Chief of Staff’s time, workflow, and priorities are managed with precision. This role oversees complex calendar management, prepares briefing materials and presentations, tracks deliverables, and ensures timely follow-through across executive leadership. The position requires exceptional organizational ability, strong communication skills, proactive problem-solving, and the capacity to anticipate needs before they arise. The Assistant plays a pivotal role in translating the Chief of Staff’s direction into clear workflows, supporting smooth interdepartmental coordination, and ensuring that all meetings and engagements are strategically aligned with the Mayor’s priorities.
This role will drive the administration’s priorities, including:
Ensure seamless administrative operations that support the execution of the Mayor’s priorities
Strengthen communication and coordination between the Mayor’s Office and departments
Support efficient internal workflows that reinforce accountability, transparency, and resident-focused governance
Ensure preparation and readiness for meetings, events, and briefings aligned with the Administration’s strategic goals
Maintain systems that help safeguard the Chief of Staff’s time, focus, and energy
Support executive-level project management that moves priority initiatives forward
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the Chief of Staff’s complex and dynamic calendar, ensuring meetings are aligned with strategic priorities
Coordinate closely with internal and external stakeholders to schedule briefings, strategy sessions, and sensitive engagements
Prepare, edit, and organize briefing materials, talking points, memos, agendas, and presentation decks for the Chief of Staff
Ensure all briefing materials are delivered to the Chief of Staff and Mayor’s Office leadership in a timely and organized manner
Track deliverables, deadlines, and follow-up requests from meetings to ensure timely completion
Serve as a communication conduit between the Chief of Staff and senior executives, ensuring clarity, alignment, and discretion
Coordinate logistics for high-level meetings, including prep sessions, staffing assignments, and required materials
Conduct research and gather information needed to support decision-making and executive workflows
Draft correspondence and communications on behalf of the Chief of Staff as requested
Manage administrative systems, records, documents, and executive files with confidentiality and precision
Support project framing and scoping for initiatives that require cross-departmental coordination
Provide operational and logistical support for special projects, events, and Mayor’s Office initiatives
Qualifications:
Bachelor’s degree in public administration, political science, business administration, communications, or related field preferred
At least three to five years of experience supporting senior executives, preferably in government, nonprofit leadership, or complex organizational environments
Exceptional organizational and project-management skills with a demonstrated ability to manage multiple competing deadlines
High-level calendar-management experience supporting executives with demanding, fast-moving schedules
Strong written, verbal, and presentation-preparation skills with meticulous attention to detail
Ability to prepare, synthesize, and format briefing materials for executive-level decision-making
Discretion, sound judgment, and a deep understanding of confidential environments
Proactive problem-solver able to anticipate needs and manage issues before they escalate
Strong interpersonal skills and the ability to work collaboratively across departments
Commitment to public service, equity, and the resident-centered values of the Administration
Familiarity with Detroit’s government structure, civic landscape, and community priorities preferred
Rate of Pay: $61,472-$92,028 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
Executive Administrative Assistant to the Chief Operating Officer
Provides high-level administrative, operational, and strategic support to ensure the COO’s office runs smoothly and effectively.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Chief Operating Officer (COO) drives day-to-day operational excellence across Detroit’s service-delivery departments, ensuring that city government is efficient, resident-centered, and accountable. The COO oversees major operational units—spanning infrastructure, public services, mobility, facilities, sanitation, and critical field operations—and works across departments to deliver reliable, high-quality services to all Detroiters. The office plays a central role in aligning operations with Mayor Sheffield’s priorities: equitable service delivery, neighborhood-level responsiveness, transparency, and a government that meets residents where they are.
ABOUT THE ROLE
The Executive Administrative Assistant to the Chief Operating Officer provides high-level administrative, operational, and strategic support to ensure the COO’s office runs smoothly and effectively. This role manages the COO’s complex schedule, prioritizes daily information flow, prepares briefings and presentations, and ensures that deliverables from departments and senior staff are completed on time and aligned with the administration’s priorities. The Executive Administrative Assistant acts as an extension of the COO—anticipating needs, coordinating cross-departmental communication, and helping guide the COO’s focus toward Detroit’s most urgent and impactful operational challenges. The role requires exceptional judgment, attention to detail, and the ability to operate in a fast-paced, highly sensitive environment where reliability, discretion, and professionalism are essential.
This role will drive the administration’s priorities, including:
Support the COO’s efforts to modernize city operations and strengthen service delivery in every neighborhood
Ensure communication, scheduling, and operational workflows reflect the administration’s commitment to resident-centered service
Help coordinate major operational initiatives tied to blight reduction, sanitation, mobility, infrastructure, parks, and public spaces
Strengthen follow-through and accountability across operational departments aligned with the Mayor’s priorities
Assist in the COO’s efforts to drive cross-departmental collaboration and problem solving
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the COO’s high-volume calendar, prioritizing time, commitments, and operational demands with sound judgment
Coordinate briefing materials, agendas, talking points, and reports to ensure the COO is well prepared for meetings, site visits, public events, and internal discussions
Track deadlines, deliverables, and follow-up items from departments, ensuring timely handoff and accountability
Serve as a key communication hub between the COO, senior leadership, department heads, and external partners
Prepare presentations, internal memos, summaries, and executive-level documents that support the COO’s priorities
Monitor ongoing city operational initiatives and assist in organizing information for quick decision-making
Anticipate needs and proactively identify scheduling, briefing, or operational gaps that may impact the COO’s effectiveness
Support the planning and execution of high-level meetings, operational check-ins, neighborhood visits, and cross-departmental gatherings
Maintain records, files, and administrative systems to support operational clarity and continuity
Handle sensitive information with the highest degree of confidentiality and professionalism
Assist in onboarding new staff, contractors, or partners interfacing with the COO’s office
Provide overall administrative and logistical support to ensure daily operations of the COO’s office run smoothly
Qualifications:
At least five years of executive-level administrative or operational support experience, preferably in government, public-sector, or fast-paced executive environments
Strong knowledge of Detroit’s neighborhoods, city departments, and municipal service landscape preferred
Demonstrated ability to manage complex schedules, high-stakes logistics, and competing priorities with confidence and discretion
Exceptional writing, editing, and document-preparation skills
Experience preparing briefing materials, presentations, summaries, and executive communications
Strong project-management skills with the ability to track deadlines and manage follow-through
High emotional intelligence and ability to work with diverse teams, department heads, union partners, and community stakeholders
Ability to thrive in a fast-moving environment with shifting priorities
Strong judgment, discretion, and professionalism in handling confidential information
Commitment to equity, transparency, resident-centered service, and the values of the Sheffield Administration
Rate of Pay: $61,472-$92,028 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
Administrative Assistant - Office of the Mayor
Provides frontline operational and administrative support to the Office of the Mayor.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Mayor serves as the central hub of Detroit’s executive leadership and is responsible for delivering responsive, resident-centered governance that advances the priorities of Mayor-Elect Sheffield. The office manages high-impact programs, constituent service, citywide communication, and cross-departmental coordination that ensures Detroiters experience government that is accessible, transparent, and accountable. As the first point of contact for many residents, partners, and stakeholders, the Mayor’s Office plays a critical role in shaping public trust, responding to community needs, and ensuring that the administration’s work reflects the voices and priorities of Detroiters across all neighborhoods.
ABOUT THE ROLE
The Administrative Assistant provides frontline operational and administrative support to the Office of the Mayor, ensuring that residents, partners, and internal teams receive timely and professional assistance. This role manages daily reception operations, answers phones, greets visitors, routes inquiries, and supports the workflow of senior staff by coordinating communications, preparing documents, and ensuring tasks move efficiently across the office. The Administrative Assistant represents the Mayor’s Office with professionalism, warmth, and a resident-focused spirit—helping ensure every interaction is responsive, courteous, and aligned with the administration’s commitment to exceptional public service.
This role will drive the administration’s priorities, including:
Ensure residents receive timely, accurate, and respectful responses when contacting the Mayor’s Office
Support a high-access, resident-centered culture within the Mayor’s Office
Improve intake, routing, and follow-up processes for constituent concerns and service requests
Strengthen communication channels between residents, city departments, and the Mayor’s Office
Support transparency and responsiveness in alignment with the Sheffield Administration’s commitment to dignity and trust
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Answer phones, greet visitors, manage the reception area, and serve as the first point of contact for the public
Route inquiries, service requests, and concerns to appropriate staff or departments and ensure timely follow-up
Provide administrative support including scheduling assistance, document preparation, filing, and data entry
Support constituent-service tracking systems and help maintain accurate logs of calls, issues, and resolutions
Assist with preparation of meeting materials, briefings, correspondence, and internal communication
Coordinate incoming mail, deliveries, and document flow throughout the office
Support special projects, public-facing events, and community-engagement efforts as assigned
Maintain a professional, welcoming, and organized office environment
Represent the Mayor’s Office with exceptional customer service, confidentiality, and discretion
Qualifications:
High school diploma required; associate or bachelor’s degree preferred
One to three years of administrative, front-desk, receptionist, or customer-service experience
Strong communication, organization, and multitasking skills
Ability to manage sensitive information with confidentiality and professionalism
Demonstrated commitment to excellent customer service and resident-centered interaction
Proficiency in Microsoft Office, email systems, and basic database tools
Familiarity with Detroit’s neighborhoods, city services, and community environment preferred
Ability to remain calm, patient, and solution-oriented in a fast-paced environment
Strong judgment, reliability, and willingness to support a wide range of office needs
Rate of Pay: $40,000 – $70,000 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Office of the Mayor serves as the central hub of Detroit’s executive leadership and is responsible for delivering responsive, resident-centered governance that advances the priorities of Mayor-Elect Sheffield. The office manages high-impact programs, constituent service, citywide communication, and cross-departmental coordination that ensures Detroiters experience government that is accessible, transparent, and accountable. As the first point of contact for many residents, partners, and stakeholders, the Mayor’s Office plays a critical role in shaping public trust, responding to community needs, and ensuring that the administration’s work reflects the voices and priorities of Detroiters across all neighborhoods.
ABOUT THE ROLE
The Administrative Assistant provides frontline operational and administrative support to the Office of the Mayor, ensuring that residents, partners, and internal teams receive timely and professional assistance. This role manages daily reception operations, answers phones, greets visitors, routes inquiries, and supports the workflow of senior staff by coordinating communications, preparing documents, and ensuring tasks move efficiently across the office. The Administrative Assistant represents the Mayor’s Office with professionalism, warmth, and a resident-focused spirit—helping ensure every interaction is responsive, courteous, and aligned with the administration’s commitment to exceptional public service.
This role will drive the administration’s priorities, including:
Ensure residents receive timely, accurate, and respectful responses when contacting the Mayor’s Office
Support a high-access, resident-centered culture within the Mayor’s Office
Improve intake, routing, and follow-up processes for constituent concerns and service requests
Strengthen communication channels between residents, city departments, and the Mayor’s Office
Support transparency and responsiveness in alignment with the Sheffield Administration’s commitment to dignity and trust
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Answer phones, greet visitors, manage the reception area, and serve as the first point of contact for the public
Route inquiries, service requests, and concerns to appropriate staff or departments and ensure timely follow-up
Provide administrative support including scheduling assistance, document preparation, filing, and data entry
Support constituent-service tracking systems and help maintain accurate logs of calls, issues, and resolutions
Assist with preparation of meeting materials, briefings, correspondence, and internal communication
Coordinate incoming mail, deliveries, and document flow throughout the office
Support special projects, public-facing events, and community-engagement efforts as assigned
Maintain a professional, welcoming, and organized office environment
Represent the Mayor’s Office with exceptional customer service, confidentiality, and discretion
Qualifications:
High school diploma required; associate or bachelor’s degree preferred
One to three years of administrative, front-desk, receptionist, or customer-service experience
Strong communication, organization, and multitasking skills
Ability to manage sensitive information with confidentiality and professionalism
Demonstrated commitment to excellent customer service and resident-centered interaction
Proficiency in Microsoft Office, email systems, and basic database tools
Familiarity with Detroit’s neighborhoods, city services, and community environment preferred
Ability to remain calm, patient, and solution-oriented in a fast-paced environment
Strong judgment, reliability, and willingness to support a wide range of office needs
Rate of Pay: $40,000 – $70,000 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.