Scheduling and Logistics Manager
ABOUT THE SHEFFIELD ADMINISTRATION
Detroit is entering a historic new chapter under Mayor-Elect Mary Sheffield, the city’s first woman to serve as Mayor. Elected with a decisive mandate, Mayor-Elect Sheffield brings a steady, community-rooted approach to governing—one focused on listening to residents, healing long-standing divides, and delivering meaningful improvements in daily life across every neighborhood. She will take office on January 1, 2026, with a commitment to building a city that lifts every family and expands opportunity for all.
As she forms her administration, Mayor-Elect Sheffield is assembling a talented, diverse team of leaders who bring deep expertise, lived experience, and the courage to put forward bold, innovative ideas that move Detroit forward. Her team will drive a City government grounded in collaboration, equity, transparency, and results. The Sheffield Administration seeks mission-driven individuals who are ready to serve, ready to build, and ready to help shape Detroit’s future.
ABOUT THE OFFICE
The Mayor’s Office is responsible for delivering transparent, responsive, resident-centered governance, ensuring coordination across all executive operations, public engagements, and citywide priorities. The Office manages communication, scheduling, logistics, and strategic alignment across departments to support the Mayor’s ability to lead effectively and remain deeply connected to Detroit residents. The Scheduling and Logistics team is central to this mission, ensuring the Mayor’s time, presence, and preparation reflect the administration’s values of accessibility, responsiveness, and operational excellence.
ABOUT THE ROLE
The Scheduling and Logistics Manager serves as a core operational leader responsible for coordinating, protecting, and optimizing the Mayor’s time while ensuring seamless execution of all meetings, events, site visits, and daily movements. This role manages intake and prioritization of scheduling requests, ensures all engagements advance administration priorities, and works closely with senior leadership, department heads, external partners, and the Mayor’s security detail. The Manager ensures all events are staffed appropriately, anticipates needs, and guarantees that briefing materials, pre-meetings, and preparation sessions are completed to the Mayor’s expectations. This position requires exceptional judgment, discretion, political sensitivity, logistical expertise, and the ability to manage operations in a fast-paced executive environment.
This role will drive the administration’s priorities, including:
Ensure the Mayor’s time is aligned with administration priorities, major initiatives, and resident-focused outcomes
Strengthen coordination between the Mayor’s Office, departments, and external partners to streamline scheduling and engagement logistics
Guarantee accessibility and responsiveness by supporting community presence, neighborhood meetings, and public events
Support transparency and operational excellence through consistent preparation, briefing standards, and event readiness
Ensure safety and risk awareness through close coordination with the Mayor’s security detail
Improve internal processes for scheduling, intake, tracking, and follow-up to support efficient government operations
This description outlines the general nature and key responsibilities of the role and is not intended to be exhaustive; duties, responsibilities, and activities may be modified at the discretion of the Mayor.
Core responsibilities include:
Manage the Mayor’s daily and long-term schedule with a strategic lens, ensuring engagements advance key priorities
Coordinate all scheduling requests, evaluate alignment with policy goals, and make recommendations to senior staff
Work closely with the Mayor’s security detail to ensure all safety protocols are met for meetings, travel, and events
Prepare, assign, and quality-check briefing materials, ensuring the Mayor is well-prepared for all engagements
Schedule and manage pre-briefs, prep sessions, media readiness meetings, and follow-up debriefs
Coordinate staffing for all meetings and events, ensuring the appropriate executive or departmental representative is present
Manage day-to-day adjustments, last-minute conflicts, and urgent scheduling needs with discretion and professionalism
Oversee logistics for all off-site events, including transportation, timing, run-of-show, and stakeholder coordination
Establish and maintain strong relationships with community partners, government officials, and external organizations requesting the Mayor’s time
Ensure the Mayor’s workload, energy, and wellness are balanced, especially during high-intensity periods
Create and maintain systems for tracking commitments, deliverables, and follow-up actions
Support long-range planning for public engagements, major announcements, community tours, and neighborhood presence
Coordinate with the Communications, Advance, and Executive Operations teams to ensure events run seamlessly
Maintain confidentiality, protect sensitive information, and exercise high-level discretion at all times
Qualifications:
Bachelor’s degree in public administration, communications, political science, business, or related field preferred
At least three to five years of experience supporting senior executives, elected officials, or high-level government operations
Demonstrated experience managing complex executive calendars and logistics in fast-paced environments
Exceptional judgment, political awareness, and discretion
Strong project-management and time-management skills with ability to prioritize competing demands
Experience preparing briefing materials, agendas, talking points, and event documentation
Ability to work calmly and effectively under pressure, including during rapid schedule changes
Excellent communication and relationship-building skills across diverse communities and stakeholders
Strong operational instincts, proactive thinking, and ability to anticipate needs before they arise
Commitment to equity, transparency, and resident-centered governance
Deep knowledge of Detroit’s neighborhoods, community dynamics, and public institutions preferred
Willingness to work early mornings, evenings, and weekends as necessary to support the Mayor’s schedule
Rate of Pay: $50,000 - $85,000 annually, commensurate with qualifications and experience.
Benefits: Our goal is to attract and retain a highly skilled workforce by providing generous healthcare and other benefits to eligible employees. Learn more about benefits for City of Detroit employees.
Equal Opportunity in Employment: The Sheffield Administration is committed to building a diverse and inclusive workplace. Even if you do not meet all of the requirements listed above, we encourage you to apply if you believe you have the skills, experience, and expertise necessary to thrive in this role. The City of Detroit is an equal opportunity employer, and we encourage candidates of all backgrounds—including those historically underrepresented in municipal government—to apply.